Privacy Policy

Last updated: July 2018

A. General Information

This Privacy Policy (“Policy”) serves to inform the users of the website (“Website”) of our policy pertaining to the collection, use and disclosure of personal information that the users may provide.

Vienna Vaccines – Verein zur Förderung der Impfstoffentwicklung (“Vienna Vaccines“, “we“, “us” or “our“) has created this Policy in order to demonstrate our firm commitment to privacy and to comply with the provisions of the European Data Protection Regulation (GDPR) applicable as of May 25th, 2018.


Vienna Vaccines recognizes its responsibility to protect Personal Data. “Personal Data” means personally identifiable information, i.e. any information relating to an identified or identifiable individual, for example name, address, email address, phone number.

This Policy applies to individuals who use our Website or who register to participate at our events (“you” or “your“), and explains how we collect, use, disclose and otherwise process and protect your Personal Data. This Policy further includes a description of your data privacy rights as a data subject.

By using this Website, by registering to participate at our events or otherwise supplying us with your Personal Data, you agree that we may use any Personal Data you have given, in the manner stated below.

1. Personal Data

The purpose of the Website is to provide visitors with information on our activities, details of our upcoming events and the possibility to register to such events.

If you decide that you want to participate at our events you will be required to fill out, sign and send us the Registration Form provided on the Website.

Personal Data we collect on the Registration Form includes, among others:

Your name;
Your address;
Your phone number;
Your email address;
Your fax number.
We may collect further Personal Data voluntarily provided by you, e.g. if you decide to contact us directly at our contact details provided on the Website.

2. Data Controller

A Data Controller is the one determining the purposes and means of the processing of Personal Data. Vienna Vaccines, located at Campus Vienna Biocenter 3, 1030 Vienna, Austria, will collect and process your Personal Data as Data Controller.

3. Legal Basis for Processing

Vienna Vaccines processes your Personal Data on defined legal grounds. If you decide to register to our events or contact us directly you give us your consent that we may process your Personal Data to register you for the event or answer your enquiry. Furthermore, Vienna Vaccines may have a legitimate interest to process your Personal Data, or there might be a legal obligation that we have to comply with.

4. Purposes

Vienna Vaccines collects Personal Data to reply to your requests, enquiries and comments and to register you to our events.

We may also use your Personal Data for other purposes with your consent or as permitted or required by law.

5. Marketing Activities

We may use your Personal Data to send you information about our upcoming events. However, you may request not to receive such information from us in the future.

6. Transfer of Personal Data and Use of Service Providers

This Website is owned and operated by Vienna Vaccines in Austria, but the information you provide may be accessible or transferred to our vendors or suppliers that perform services on our behalf and according to our instructions, for example: organizing our events, providing accommodation to such events, or similar services.

7. Disclosures

We may disclose Personal Data when required in order to meet legal, insurance, audit, security or ethical requirements.

8. Security

We take reasonable steps to protect your Personal Data using physical, electronic  or procedural security measures appropriate to the sensitivity of the information. Vienna Vaccines will take appropriate steps to ensure that Personal Data about you is protected from loss or theft, as well as unauthorised access, disclosure, copying, use or modification.

9. Links to other Websites

The Website may contain links or references to other websites to which this Policy does not apply. Vienna Vaccines is not responsible for the data collection and use practices of companies or organisations to which the Website may provide links. We encourage you to read the privacy statement/policy of every website you visit.

Vienna Vaccines makes no representations whatsoever about any other website which you may access through this Website. In addition, a link to a website does not mean that Vienna Vaccines endorses or accepts any responsibility for the content, or the use, of such website.

10. Retention Periods of Personal Data

We will retain your Personal Data only for the period necessary to fulfil the purposes for which it was obtained and as outlined in this Policy or as required by laws and regulations.

11. Privacy Policy Changes

This Policy may be revised from time to time. If we intend to use or disclose Personal Data for purposes materially different than those described in this Policy, we will make reasonable efforts to notify affected individuals, if necessary, including by posting the revised Policy on this Website. We recommend that you review this Policy frequently.

12. Information Regarding Your Rights

If you would like to access your Personal Data or get it rectified, updated, erased or transferred to other organizations please contact us at the address below. You also have the right to object or to restrict some processing and, where we have asked for your consent to process your Personal Data, to withdraw your consent at any time and we will stop any future use of your Personal Data (unless there is a legitimate interest that prevents us from doing so).

You may contact us by writing to us at the following address:

Vienna Vaccines – Verein zur Förderung der Impfstoffentwicklung

Campus Vienna Biocenter 3, 1030 Vienna, Austria

13. Contact the Supervisory Authority

If you have any comments or complaints regarding the way your Personal Data is being handled, you have the right to contact the supervisory authority in your country of residence to lodge a complaint. Please click here to obtain relevant contact information to supervisory authorities:

B. Data collection on our website


Some of our web pages use cookies. Cookies do not harm your computer and do not contain any viruses. Cookies help make our website more user-friendly, efficient, and secure. Cookies are small text files that are stored on your computer and saved by your browser.

Most of the cookies we use are so-called “session cookies.” They are automatically deleted after your visit. Other cookies remain in your device’s memory until you delete them. These cookies make it possible to recognize your browser when you next visit the site.

You can configure your browser to inform you about the use of cookies so that you can decide on a case-by-case basis whether to accept or reject a cookie. Alternatively, your browser can be configured to automatically accept cookies under certain conditions or to always reject them, or to automatically delete cookies when closing your browser. Disabling cookies may limit the functionality of this website.

Cookies which are necessary to allow electronic communications or to provide certain functions you wish to use (such as the shopping cart) are stored pursuant to Art. 6 paragraph 1, letter f of DSGVO. The website operator has a legitimate interest in the storage of cookies to ensure an optimized service provided free of technical errors. If other cookies (such as those used to analyze your surfing behavior) are also stored, they will be treated separately in this privacy policy.

Server log files

The website provider automatically collects and stores information that your browser automatically transmits to us in “server log files”. These are:

Browser type and browser version
Operating system used
Referrer URL
Host name of the accessing computer
Time of the server request
IP address
These data will not be combined with data from other sources.

The basis for data processing is Art. 6 (1) (b) DSGVO, which allows the processing of data to fulfill a contract or for measures preliminary to a contract.

C. Analytics and advertising

WordPress Stats

This website uses the WordPress Stats tool to perform statistical analyses of visitor traffic. This service is provided by Automattic Inc., 60 29th Street # 343, San Francisco, CA 94110-4929, USA.

WordPress Stats uses cookies that are stored on your computer and allow an analysis of the use of the website. The information generated by the cookies about the use of our website is stored on servers in the USA. Your IP address will be anonymized after processing and before storage.

WordPress Stats cookies remain on your device until you delete them.

The storage of “WordPress Stats” cookies is based on Art. 6 (1) (f) DSGVO. The website operator has a legitimate interest in analyzing user behavior to optimize both its website and its advertising.

You can configure your browser to inform you about the use of cookies so that you can decide on a case-by-case basis whether to accept or reject a cookie. Alternatively, your browser can be configured to automatically accept cookies under certain conditions or to always reject them, or to automatically delete cookies when closing your browser. The functionality of our services may be limited when cookies are disabled.

You can object to the collection and use of your data at any time with future effect by clicking on this link and setting an opt-out cookie in your browser:

If you delete the cookies on your computer, you will have to set the opt-out cookie again.