Last updated: July 2018
A. General Information
Vienna Vaccines – Verein zur Förderung der Impfstoffentwicklung (“Vienna Vaccines“, “we“, “us” or “our“) has created this Policy in order to demonstrate our firm commitment to privacy and to comply with the provisions of the European Data Protection Regulation (GDPR) applicable as of May 25th, 2018.
IT IS THUS IMPORTANT THAT YOU CAREFULLY READ AND FULLY UNDERSTAND THE ENTIRE POLICY PRIOR TO USING THE WEBSITE.
Vienna Vaccines recognizes its responsibility to protect Personal Data. “Personal Data” means personally identifiable information, i.e. any information relating to an identified or identifiable individual, for example name, address, email address, phone number.
This Policy applies to individuals who use our Website or who register to participate at our events (“you” or “your“), and explains how we collect, use, disclose and otherwise process and protect your Personal Data. This Policy further includes a description of your data privacy rights as a data subject.
By using this Website, by registering to participate at our events or otherwise supplying us with your Personal Data, you agree that we may use any Personal Data you have given, in the manner stated below.
1. Personal Data
The purpose of the Website is to provide visitors with information on our activities, details of our upcoming events and the possibility to register to such events.
If you decide that you want to participate at our events you will be required to fill out, sign and send us the Registration Form provided on the Website.
Personal Data we collect on the Registration Form includes, among others:
Your phone number;
Your email address;
Your fax number.
We may collect further Personal Data voluntarily provided by you, e.g. if you decide to contact us directly at our contact details provided on the Website.
2. Data Controller
A Data Controller is the one determining the purposes and means of the processing of Personal Data. Vienna Vaccines, located at Campus Vienna Biocenter 3, 1030 Vienna, Austria, will collect and process your Personal Data as Data Controller.
3. Legal Basis for Processing
Vienna Vaccines processes your Personal Data on defined legal grounds. If you decide to register to our events or contact us directly you give us your consent that we may process your Personal Data to register you for the event or answer your enquiry. Furthermore, Vienna Vaccines may have a legitimate interest to process your Personal Data, or there might be a legal obligation that we have to comply with.
Vienna Vaccines collects Personal Data to reply to your requests, enquiries and comments and to register you to our events.
We may also use your Personal Data for other purposes with your consent or as permitted or required by law.
5. Marketing Activities
We may use your Personal Data to send you information about our upcoming events. However, you may request not to receive such information from us in the future.
6. Transfer of Personal Data and Use of Service Providers
This Website is owned and operated by Vienna Vaccines in Austria, but the information you provide may be accessible or transferred to our vendors or suppliers that perform services on our behalf and according to our instructions, for example: organizing our events, providing accommodation to such events, or similar services.
We may disclose Personal Data when required in order to meet legal, insurance, audit, security or ethical requirements.
We take reasonable steps to protect your Personal Data using physical, electronic or procedural security measures appropriate to the sensitivity of the information. Vienna Vaccines will take appropriate steps to ensure that Personal Data about you is protected from loss or theft, as well as unauthorised access, disclosure, copying, use or modification.
9. Links to other Websites
The Website may contain links or references to other websites to which this Policy does not apply. Vienna Vaccines is not responsible for the data collection and use practices of companies or organisations to which the Website may provide links. We encourage you to read the privacy statement/policy of every website you visit.
Vienna Vaccines makes no representations whatsoever about any other website which you may access through this Website. In addition, a link to a website does not mean that Vienna Vaccines endorses or accepts any responsibility for the content, or the use, of such website.
10. Retention Periods of Personal Data
We will retain your Personal Data only for the period necessary to fulfil the purposes for which it was obtained and as outlined in this Policy or as required by laws and regulations.
This Policy may be revised from time to time. If we intend to use or disclose Personal Data for purposes materially different than those described in this Policy, we will make reasonable efforts to notify affected individuals, if necessary, including by posting the revised Policy on this Website. We recommend that you review this Policy frequently.
12. Information Regarding Your Rights
If you would like to access your Personal Data or get it rectified, updated, erased or transferred to other organizations please contact us at the address below. You also have the right to object or to restrict some processing and, where we have asked for your consent to process your Personal Data, to withdraw your consent at any time and we will stop any future use of your Personal Data (unless there is a legitimate interest that prevents us from doing so).
You may contact us by writing to us at the following address:
Vienna Vaccines – Verein zur Förderung der Impfstoffentwicklung
Campus Vienna Biocenter 3, 1030 Vienna, Austria
13. Contact the Supervisory Authority
If you have any comments or complaints regarding the way your Personal Data is being handled, you have the right to contact the supervisory authority in your country of residence to lodge a complaint. Please click here to obtain relevant contact information to supervisory authorities:
B. Data collection on our website
Most of the cookies we use are so-called “session cookies.” They are automatically deleted after your visit. Other cookies remain in your device’s memory until you delete them. These cookies make it possible to recognize your browser when you next visit the site.
Server log files
The website provider automatically collects and stores information that your browser automatically transmits to us in “server log files”. These are:
Browser type and browser version
Operating system used
Host name of the accessing computer
Time of the server request
These data will not be combined with data from other sources.
The basis for data processing is Art. 6 (1) (b) DSGVO, which allows the processing of data to fulfill a contract or for measures preliminary to a contract.
C. Analytics and advertising
This website uses the WordPress Stats tool to perform statistical analyses of visitor traffic. This service is provided by Automattic Inc., 60 29th Street # 343, San Francisco, CA 94110-4929, USA.
WordPress Stats cookies remain on your device until you delete them.
The storage of “WordPress Stats” cookies is based on Art. 6 (1) (f) DSGVO. The website operator has a legitimate interest in analyzing user behavior to optimize both its website and its advertising.
You can object to the collection and use of your data at any time with future effect by clicking on this link and setting an opt-out cookie in your browser: https://www.quantcast.com/opt-out/.
If you delete the cookies on your computer, you will have to set the opt-out cookie again.